Informationssicherheit

Welcome Day 2025

Information stand "Information security" and "Regional University Computer Center"

 

The Welcome Day 2025 for new employees at RPTU took place on 16.09.2025 . On the Kaiserslautern campus in the foyer of the Audimax (Building 42), the various areas, departments, facilities, contact points, working groups and representatives of RPTU presented themselves.

The topic of information security was presented and represented by the Information Security Officer Mr. Björn Altes and Ms. Vanessa Anefeld (Information Security Team). For the first time, there was cooperation with the Regional University Computing Center Kaiserslautern-Landau (RHRZ) , also represented by Mr. Altes and supported by Mr. Patrick Gaborit and Mr. Tom Knecht.

Information material is available in the form of a flyer (DOWNLOAD at the bottom of the page!) with all information such as contact details and training courses as well as tips on prevention and response. This is available from Mr. Altes, Campus Landau, or Ms. Anefeld, Campus KL. In addition, the information security guideline and the IT basic protection profile for universities - see further down on the website - as well as the BSI's basic protection guidelines and the IT emergency card at RPTU were presented and explained.

All important links and contact points are clearly summarized on the NEW RHRZ postcard. A printed copy is available at the KL campus from Ms. Anefeld or in the download area below.

We would like to thank everyone involved for the great day and the interesting discussions!

URGENT MESSAGE: Warning about the new Microsoft Outlook

We strongly advise against using the new Outlook for data protection and security reasons!

Microsoft is currently advertising its new Outlook, which is provided free of charge by Microsoft and is intended to replace "Mail for Windows", especially in Windows 11. By using this new Outlook version, the access data from the mail accounts set up, here the RPTU account including password, as well as all mails from a mailbox, are transferred to Microsoft servers. This is very questionable in terms of data protection and security. Microsoft is thus able to analyze and evaluate the email content, attachments and contact data. We strongly advise against using the new Outlook! Data protection authorities have already taken action and also advise against using the new Outlook.

If you have any questions, please contact the RZ Service Center: https: //rz.rptu.de/support

Sources:

https://www.heise.de/news/Microsoft-krallt-sich-Zugangsdaten-Achtung-vorm-neuen-Outlook-9357691.htmlhttps://www.tlfdi.de/fileadmin/tlfdi/presse/Pressemitteilungen_2023/231117_PM_Outlook.pdf

IT emergency card

The IT emergency card "Behavior in case of IT emergencies" is the new information sign, analogous to the familiar format "Behavior in case of fire". Employees at RPTU are provided with important instructions on what to do in the event of an IT emergency, see below.

The measures listed enable RPTU to make the right decisions from the very first moment. The emergency card should be placed in central locations (e.g. in building 47, on the pinboard by the elevator on each floor and in the copy room) and makes a direct contribution to security awareness in your organization.

The information on the IT emergency card focuses on three messages:

  1. Knowing who to contact for IT emergencies in the organization and how to reach them.
  2. Immediate dissemination of crucial information on IT emergencies.
  3. Countermeasures only after consultation/instruction with the contact persons responsible for IT emergencies.

Not every IT emergency is easy to recognize. It is even more difficult to assess whether it is a malfunction or a cyber attack.

Examples of IT emergencies:

  • Data carrier (USB, hard disk, etc.) stolen or lost
  • Burglary on premises
  • End device (laptop, phone, tablet, etc.) stolen or lost
  • Hacker attack, malware (Trojans, malware, etc.)
  • Misuse of access rights
  • Personal data sent to the wrong recipient
  • Mail item was lost
  • Unintentional publication of data
  • Documents stolen or lost
  • Other etc. pp.

Training and awareness-raising measures within the organization provide a good framework for drawing attention to the IT emergency card. In this way, the workforce can become an important part of an organization's cyber security. Everyone should feel encouraged to report suspicious behavior patterns of IT systems.

Please let Ms. Anefeld know approximately how many copies you need for your (specialist) area, she will bring the emergency cards to you or send them by internal mail.

The Information Security team will be happy to answer any questions you may have.

Information and downloads