Trade fair and exhibition insurance for universities and research institutions

ProCampus GmbH offers trade fair and exhibition insurance for Rhineland-Palatinate universities and research institutes in particular. The insurance is valid for exhibitions, trade fairs, presentations, etc. as well as for the necessary transportation routes.

For events within Germany, the premium of 1.5 ‰ (plus insurance tax) is considerably lower than the usual market prices. The minimum premium is 50 euros plus insurance tax. For events in France, Belgium and Luxembourg, the premium is 3.0 ‰ (plus insurance tax). In addition, there is a processing fee of 90 euros for taking out insurance. You must pay the insurance premium from third-party funds. An excess of only 256 euros has been agreed.

A special feature of the contract is that a forwarding agent commissioned for the transport does not have to take out additional transport insurance (=SVS), so that the costs for the forwarding agent are reduced by the insurance amount.

The following information is required:

  • Name, location and period of the event
  • Insurance period (usually 1 day before and 1 day after the event for transportation and loading/unloading)
  • Type of transportation of the items (e.g. by private car, company car, freight forwarder ... ?)
  • Is someone always present at the exhibits during the opening hours of the event?
  • Is stand security available outside opening hours?

or

  • Are the devices in a locked room?

or

  • Is the exhibition room/hall locked?
The most important thing: the appliance list!

It contains all devices/parts that can be taken along and insured. Only exhibits procured from third-party funds are insured. The value of the individual items must be stated. On request, you will receive a prepared Excel table in which you can enter your equipment, parts and values. Please label the devices as precisely as possible, i.e. device designation, type and possibly inventory/serial number. Small parts or inexpensive material can be indicated on the list with a flat rate. Please indicate if individual appliances are prototypes or self-constructed. The values stated refer to the replacement value.

Claims (e.g. theft, transport damage) are handled directly by the respective university or institution with the insurance company.

The insurance must be registered in good time before the event (approx. 2-3 weeks) with: ProCampus GmbH, telephone: 0631 205 4995, where you can also request the General Terms and Conditions of Insurance.