Committees

To ensure the smooth progress of project work, roles and committees have been defined that are organized in a hierarchical structure. Decision requests are generally escalated from the bottom up, and decisions are communicated from the top down. If a final decision cannot be reached within the overall project, decision requests may be forwarded to the RPTU Executive Board.

The Steering Committee serves as the highest strategic decision-making body and thus also as the final escalation authority within the overall project. It bears overall strategic responsibility for the entire project and decides on the approval of major digitization projects. Its responsibilities include evaluating the project portfolio and the achievement of objectives based on reports submitted by the GPK, as well as making decisions on strategic, significant, or escalated matters.

The Steering Committee typically meets every six to eight weeks and consists of the following voting members:

As the central operational decision-making and prioritization body, the Overall Project Coordination bears operational responsibility for the entire project. It consolidates information from individual projects and works to advance the project portfolio. It decides on new project proposals and approves small-scale digitization projects. Furthermore, it ensures the flow of information between the Steering Committee and the projects, as well as coordination among the project areas.

The Overall Project Coordination meets weekly and consists of the following members:

Overall Project Steering Committee (GPSt)

The Overall Project Management team serves as the central point of contact and coordinator for the individual projects and as the interface with the project committees. In particular, it is responsible for the preliminary review and quality assurance of project documents—such as project proposals, status reports, decision papers, etc.—methodological support for the projects, the preparation and follow-up of committee meetings, and the maintenance of the project map and project pipeline. It also serves as the first point of contact for new ideas and needs related to Digitalization. Based on reports from the project managers, Overall Project Management compiles a monthly overall status report on the “Digitalization Projects” initiative.

Project managers bear operational responsibility for the planning, implementation, and management of their respective projects. They are responsible for the operational management of the projects and the technical leadership of their respective project teams. Project managers prepare monthly status reports on their projects.

During the projects’ regular meetings, the project managers coordinate with their project teams.

Product Owner (PO)